====== Sona ======
<sup>This site is public.</sup>

//— These instructions apply only to the group of Prof. Andreatta, Chair for Psychology 1 —//


===== Follow this procedure to setup a Sona study =====

  - [[https://psywue.sona-systems.com|Request an account]] with your **@stud-mail.uni-wuerzurg** or **@uni-wuerzburg** email address (if not existing yet)
  - Ask your supervisior to file a //Researcher Upgrade Request// for your email address in the internal [[https://teams.microsoft.com/l/channel/19%3a458c959a35a244b484c4627785e36abc%40thread.tacv2/Sona?groupId=318a273e-e974-4c3f-a41d-5f3d5cbb70ad&tenantId=3aa569bf-1f6c-4745-9899-d13189ade365|MS Teams Sona channel]]
  - Select //Add a new study//
  - Select compensation type (prefixes in bold, nothing else bold):
    - If only **VP hours**: 
      - Create //Credit Study//
      - Select only the group //BSc Psychology// in //Course Restricition//
      - Add prefix (in bold <b>bold text here</b>) to title, depending on target group:
        - BSc Psychologie: "<b>Psychologie-VPh</b>: ..."
        - BSc Psychologie ExPra: "<b>Psychologie-ExPra-VPh</b>: ..."
    - If only **financial compensation**:
      - Create //Paid Study//
    - If participants choose **VP hours or financial compensation**: 
      - Create 2 studies: One //Paid Study// and one //Credit Study//, each as described above. 
      - Timeslots between the two studies must not overlap. 
      - Each study must disqualify for the other: Mutually list the other study in //Study Information// under //Exclusion Criteria//: //Change study information > Advanced Settings > Disqualifiers//
  - Add //L1// at the end of study title, e.g., "<b>Psychologie-VPh</b>: ... (L1)" 
  - Add supervisor as reseacher in the study //Change study information > Researcher//
  - Check that both the supervisor(s) and students have contact details added to their SONA accounts (@uni-wuerzburg.de or @stud-mail.uni-wuerzburg.de e-mail adresses and/or telephone numbers)
  - Add information about the researchers to the bottom of the study description field
    - Name of student(s), e.g., "Die Studie wird von <b>Max Musterhiwi</b> und <b>Manuela Masterstudentin</b> durchgeführt." 
    - Name and email of supervisor(s), e.g., "Die Versuchsbetreuung liegt bei <b>Brigitte Betreuerin</b> und <b>Doris Doktorandin</b> am <b>Lehrstuhl für Psychologie I</b>."
  - Enable "Researchers at Time-Slot Level"
  - Ask your supervisior to file a //Study Approval Request// for your study in the internal [[https://teams.microsoft.com/l/channel/19%3a458c959a35a244b484c4627785e36abc%40thread.tacv2/Sona?groupId=318a273e-e974-4c3f-a41d-5f3d5cbb70ad&tenantId=3aa569bf-1f6c-4745-9899-d13189ade365|MS Teams Sona channel]]: **Post the title** of the study, url does not work. Only studies that follow the instructions above get approved.
  - Studies are only visible to participants if timeslots are active. Hint for online studies: create a timeslot on the last day and set number of participants to maximum.
  - Acitivate study to make it visible //Change study information > Active Study? > Yes//
  - **After finishing your study, deactivtate it**: //Change study information > Active Study? > No//

===== Pitfalls =====

  - Do not click the button "Send Request" (or similar) for approval. Such request will be ignored and generates additional workload. 
  - After each change the study needs to get approved again. So check after each change, if new approval is required.

===== How-to register VP hours for students =====

  - In Sona you need to grant the VP hours after participants completet their slots: Got go "View/Administer Time Slots" > "All Timeslots" > "Modify" for each slot > Select in the "Credit Granted" column otherwise in the "No-Show" column > "Update Sign-Ups"
  - Some students will contact you if they need a signature for the "gelben Zettel". For these students, do the following: 
    - For each student {{ :public:vp_stunden_gelber_zettel.docx |fill out this form}}, and sign digitally.
    - Send all filled and signed forms in one bulk to the supervisor as PDF files.  
    - She or he sends them back with their digital signature.
    - Send the completed PDF files to the respective students.


===== Further information =====

  - [[https://www.psychologie.uni-wuerzburg.de/forschung/sona/|Sona FAQ]]
  - You can [[https://www.sona-systems.com/help/|integrate Sona]] with basically all [[research:onlinestudies|online study]] platforms for automated credit granting.


===== Approval check for admins ===== 
Admins sind: Daniel Gromer, Ivo Käthner, Kirsten Hilger
  - Title starts with study type (e.g. <b>Psychologie-VPh</b>) in bold, and nothing else is bold in title
  - Title ends with "(L1)" 
  - Supervisor is added as Researcher
  - Both supervisor(s) and student(s) have contact details
  - Name of student and of supervisor (with email and chair) at the bottom of description
  - "Researchers at Time-Slot Level" option enabled
  - For VPh studies, see if "course restriction" is set to group "BSc Psychologie".